LTC Helpdesk

Frequently Asked Questions - All

NO .    CCS (LTC) Rule 7 specify that any Govt Servant who has put in one year of service on the date of journey in a BLOCK - not during the GRACE period - is entitled to LTC to Home Town or Anywhere in India , even if his total service is less than two years. ( Rule 10 )
NO .   LTC to visit Home Town by a Govt Servant with his family members is admissible only on TWO occasions during a block of four years.(Circular dt. 20.10.1997)
No.    Claim for journey by Private Airline is not admissible at all in LTC Rules. NO claim is payable (even admissible train fare) if mode of travel itself is a NON PERMISSIBLE mode of travel.   (Clarification (1) of DOPT Circular dt. 31.03.1999) Except in cases of Travel to Jammu & Kashmir and North-East Regions (Check particular sections) as a Special Relaxation.
LTC is admissible only for visiting HOMETOWN ( or Any Place in India) of the employee and NOT the HEADQUARTER of employee.(Rule 8/OM dt.11.06.1985)
LTC Rule allows reimbursement for expenses of journey under LTC "only on the basis of a point-to-point journey on a through ticket over the shortest direct route". So if route is the shortest direct one, and train travel is in NOT in ENTITLED class, the method of PROPORTIONATE calculation of fare will  apply . Actual fares in entitled classes for the direct shortest route shall be admissible.(Rule 13)
LTC Rule allows reimbursement for expenses of journey under LTC "only on the basis of a point-to-point journey on a through ticket over the shortest direct route". The method of proportionate calculation is applicable since journey is performed by Longer Route, in different classes/ by different mode of transport.(Rule 13)
LTC during the GRACE period is admissible only to those who are ENTITLED to avail LTC in that particular block - must have completed one year of entitlement in that block. Since first year of marriage i.e. first year period ,entitling his wife for LTC is completing in Grace period- NOT in the LTC Block Period, LTC is NOT admissible in this case.(Rule 10)
LTC is only a concession to the employee and not treated as a journey in public interest hence NO special concession like "Emergency Passage Concession for employees posted in NE Region " is available in LTC Rules. 
Yes. LTC claim for journey by non-entitled mode of transport is to be restricted to the rail fare of the entitled class. Entitled class means the fare of the HIGHEST entitled class of accommodation by rail available on the particular route. (GIO(1) below SR 46) 
LTC for an ESCORT is available ONLY to a Handicapped Employee and NOT to any of his/her family member.
LTC Tours operated by  ITDC ( India Tourism Development Corporation ), Ashoka Travels & Tours (being part of ITDC) , IRCTC ( Indian Railway Catering Transport Corporation) are reimbursable under LTC Rules. Tours / Package Tours operated by Private Tour Operators are NOT permissible under LTC Rules. ( Rule 12 (2) read with OM dt. 09-02-1998)
An employee is entitled to avail  Home Town LTC once in a year in lieu of all other concessions under LTC. As such if employee is availing every year Home Town LTC , his family is NOT entitled to any LTC facility.
The fare of Rajdhani Express Train is allowed only when journey has actually been performed by Rajdhani Express train. Else fare of entitled class of train travel is allowed in lieu of Indian Airlines fare to a non-entitled employee.
The mother/sister/brother may be residing with the employee but if Father is NOT dependent on employee , father's immediate family i.e. his wife (employee's mother),daughter (employee's sister),son( employee's brother) CANNOT be treated employee's dependent family members for LTC purposes. (Rule 4) 
The mother-in-law i.e. wife's mother is definitely one of the near relatives of the employee hence  for the purpose of declaration of Home Town , the  place , where wife owns a share in her mother's or father's property, may be declared as Home Town. Employee must be visiting to that place occasionally for various family obligations. 
No if part of family ( for example Son of the employee ) is residing with the employee and rest of the family ( wife/daughter) is residing at employee's home Town , Employee (and his son as in this example) is NOT eligible to avail Home Town LTC every year.
The reimbursement for LTC is to be only on Direct Shortest Route basis. There is no mention of any exceptions or relaxation in CCS (LTC) Rules. Hence even if the Direct Train is not there between starting and ending traveling destinations and/or even if the train is not having entitled class (e.g. there is only II sleeper class in train but Employee is entitled for II AC sleeper) , the entitlement amount shall be for the Eligible Class of Travel on Direct Shortest Route.
Family member shall be Wholly Dependent  on employee. If father is having monthly income of more than Rs.3500, mother cannot be treated as Wholly Dependent on Employee, hence NOT eligible for LTC.
LTC  shall be admissible during "Any Period of Leaves ". ANY PERIOD includes Casual Leave, Special Casual Leave, EOL (without medical leave), Vacation leave or any other leave. But it does not include " weekly Off".
LTC  rule specify that the SERIAL NUMBER OF TICKET -Rail or Bus or Air must be submitted with the claim. Xerox copy of ticket in absence of Original Ticket is a documentary proof of ticket being claimed. But submission of this is not mandatory. LTC Rule has a clause giving discretion to the Controlling officer to relax/waive the conditions in deserving cases on merit.
Reimbursement of LTC is restricted to "point-to-point journey " by entitled class. While regulating such claim, there is no condition that the train HAVING ENTITLED CLASS passing through the declared place of visit shall necessarily have a halt at that place. In such case distance in Kms. may be assessed and  fare of equivalent entitled class of travel shall be calculated.
There is NO such limitation. It is enough if  outward journey  starts by MIDNIGHT of 31st December (of Block year). The return journey date may be in next year or in grace period. Date of outward journey is THE ONLY CRITERIA for counting the Block year.
Travel by Rajdhani Train is only A CONCESSION . If Rajdhani Train is not there in the direct-shortest-route , it does NOT allow an entitled employee to travel by the route which has Rajdhani Train.
The regulation of LTC claim to the entitled class of travel applies only when journey IS ACTUALLY PERFORMED in the approved mode of transport. TAXI as mode-of-travel is admissible only for HANDICAPPED employee (even not for any of the handicapped family member. In all other cases TAXI fare is NOT admissible AT ALL.
Even if LTC Claim is submitted in time , interest is chargeable on the unutilized advance from the date of drawl to the date of refund.
No . There is no such provision in CCS (LTC ) Rules. (OM dt. 31-03-1999)
Yes. The condition of  one year's continuous service for availing LTC  is applicable only to those who enters into Govt.Service for the first time. If employee is retiring in first year of Block period , he may still avail Home Town / Any Where in India LTC    PROVIDED    he returns back from journey before retirement date.
No. Widowed daughter's children and Widowed sister's children are NOT covered under the definition of FAMILY in CCS (LTC) Rules , hence no such facility is admissible to them.
When journey on LTC is actually undertaken by buses operated by a State Roadways Corporation, the actual fare paid by the entitled type of bus shall be reimbursable. Journeys on LTC by taxi, auto rickshaw, etc. are permissible only between places not connected by rail and subject to the conditions specified. When journeys are performed by these modes and more than one State Roadways Corporation operates on the route, the lowest fare applicable on the route is reimbursable. 
An employee can travel by air by entitled national carriers (and not by private airlines) to airport nearest to the Home Town or the declared place of visit in case where these are not directly connected by air services. The air journey in such case shall however, be performed by the shortest direct route.
Journeys by taxi, auto rickshaw etc. are permissible only between places not connected by rail and subject to the further condition that these operate on a regular basis from point to point with the specific approval of the State Governments/ Transport Authorities concerned. Journeys by these modes on LTC are not permissible between places connected by rail.
Incidental expenditure incurred on local journeys between the residence/place of stay and the airport/railway station/bus terminal is NOT reimbursable.
Yes. Provided travel by the longer route on LTC has been specifically recognized and approved by the Government in terms of the separate orders issued in this regard from time to time.
The employee can travel by Rajdhani/Shatabdi Express up to the nearest enroute station which should not be beyond the destination i.e. Home Town or the declared place of visit.
In cases where travel on LTC is performed partly by Rajdhani / Shatabdi Express and partly by other trains / modes of transport the claim shall be reimbursable subject to the condition that the journey is performed by the shortest route.
In cases where travel on LTC is performed partly by other trains/modes of transport  and partly by Rajdhani/Shatabdi Express, the claim shall be reimbursable subject to the condition that the journey is performed by the shortest route.
If the journey is actually performed by Rajdhani/Shatabdi Trains up to an enroute railway station by direct shortest route and thereafter the journey is completed in a train other than Rajdhani/Shatabdi trains, fare for both the types of trains by the entitled class would be admissible for the respective portion of journey.
No. In order to be entitled to reimbursement of fares applicable on Rajdhani or Shatabdi Express, the journeys in question have to be actually performed by these trains. In cases where LTC journeys are undertaken in trains other than Rajdhani or Shatabdi Express by a class of accommodation higher than the one to which the employee is entitled to or by an alternative mode of travel (e.g. by air) to which he/she is not entitled, reimbursement of fares cannot be determined on a notional basis with reference to the fares applicable by the entitled class on the Rajdhani/Shatabdi Express.
Home Town is the place declared by the employee as his home town. LTC availed to visit Home Town from Head Quarter is termed as Home Town LTC.
LTC to Home Town is available once in a block of two calendar years, such as  2010-2011,2012-2013 and so on.
LTC is allowed for journey to “Home Town” once in a block of two years and “Any place in India” once in a block of four years in lieu of any one of two Home town LTC. In other words, in a block of 4 years a government at the maximum can either avail one Home Town LTC and one All India LTC or two Home Town LTC.
Fresh recruits to the Central Government are allowed to travel to their home town along with their families on three occasions in a block of four years and to any place in India on the fourth occasion. This facility shall be available to the fresh recruits only for the first two blocks of four years applicable after joining the Government for the first time.
Govt. Employee is allowed to encash ten days of earned leave at the time of availing of LTC and to the extent of sixty days during the entire career. The leave encashed at the time of LTC will not be deducted from the maximum amount of earned leave encashable at the time of retirement. It is further clarified that where both husband and wife are Government servants, the present entitlement for availing LTC shall remain unchanged, and encashment of leave equal to 10 days at the time of availing of LTC will continue to be available to both, subject to a maximum of sixty days  for each during their career.
The Home Town once declared and accepted by the controlling officer shall be treated as final. In exceptional circumstances, the Head of the Department or if the Government servant himself is the Head of the Department, the Administrative Ministry, may authorise a change in such declaration provided that such a change shall not be made more than once during the service of a Government Employee.
Govt. Employee who is unable to avail  LTC within a particular block of two years or four years  as the case may be , may avail of the same within the first year of the next block of two years or four years.
Yes. Provisional LTC claim to the extent of 90% of estimated fare can be received as LTC advance.
Where a Govt. Employee traveling by road takes a seat or seats in a bus, van or other vehicle operated by Tourism Development Corporations in the Public Sector, State Transport Corporations and Transport services run by other Government or local bodies, reimbursement shall be either the actual hire charges or entitled class by rail by the shortest direct route, whichever is less. Reimbursement shall not be admissible for journey by a private car (owned, borrowed or hired), or a bus, van or other vehicle owned by private operators.
As per OM No.7(1)E.Co-ord/2009 dated 22nd March, 2010 austerity measures will remain in place for travel by air (where admissible) on LTC, which would continue to be restricted to economy class irrespective of the entitlement. Also travel by private airlines has also been restricted as far as LTC is concerned. However, travel by air using private airlines while performing tour to North Eastern Regions on LTC has been permitted.
As per DOPT OM No: 31011/4/2007-Estt (A) dated 02.05.2008, relaxation for travel by air to visit to NER was valid till 1.5.2010.Vide OM No: 31011/4/2007-Estt (A) dated 23.04.2010 , the validity of OM dt. 02.05.2088 has been extended on the same terms & conditions for a further period of two years beyond 01.05.2010.Now vide OM 31011 dt. April 30th 2012 , the relaxation has further been extended for two years. As such LTC to NER in lieu of one block of Home Town LTC can now be availed upto 01.05.2014.
As per DOPT OM No: 31011/4/2007-Estt (A) dated 2.5.2008, Group A and Group B employees will be entitled to travel by Air from their place of posting in the case of tour to NER availing LTC. Other categories of employees will be entitled to travel by air to a city in the NER from Guwahati or Kolkata. As such Group C and D Employees are NOT allowed to travel by Air from their place of posting to NER availing LTC BUT they may travel by AIR only from Guwahati or Kolkata to any place in NER availing LTC.
Yes. As per the OM No: 31011/4/2007-Estt (A) dated 2.5.2008, all central government employees will be allowed conversion of one block of Home Town LTC into LTC for destination in NER.  This relaxation is irrespective of the availment of all India LTC previously by the employee in the same block year of 4 years.  For example, if an employee availed All India LTC in lieu of home town LTC in the first block consisting of two years, he is eligible to avail LTC to NER in lieu of Home town LTC available in the second block consisting of two years.
No. If parents are not wholly dependent on the government servant, they are not entitled for any LTC.
LTC 80 is a scheme offered by Air India for booking air tickets when Govt. Servants avail LTC. Prior to July 2009, tariff under LTC 80 was very significant as officers were allowed to travel in private airlines while claiming LTC. In such cases rates under LTC 80 were reimbursed to officers irrespective the amount spent by them for traveling in private airlines. However, after July 2009, travel by private airlines while proceeding on LTC is not allowed and further officers are allowed to claim only the economy class airfare or LTC 80 rates. Click here to access OM dt. 27.07.2009 for restriction of Air Travel while claiming LTC. To check LTC 80 fares click here.
When husband and wife both are Govt. servants, they could, at their option, choose to declare separate Home Towns and both of them may claim the concession separately under the normal provisions of CCS (LTC) Rules in respect of the members of their respective families subject to the condition that if husband or wife avails the facility as a member of the family of the other, he or she will not be entitled for claiming the concession for self independently. Similarly, the children shall be eligible for the benefit in one particular block as members of the family of one of the parents only.
A  Govt. Servant who declares, subject to the satisfaction of the Controlling Officer, that his hometown is outside India, will also be entitled to the leave travel concession for visiting his hometown. LTC in such a case will be limited to the fares for journey up to and from the railway station (by the shortest route) nearest to the hometown or the railway station for the nearest port of embarkation/disembarkation in India.
Yes. Government servant and his family may perform journeys separately. There is no objection to presenting separate claims. In each case, however, the claim should be for both outward and inward journeys.
Home Town is generally a place where the Govt. Servant is born. However it is possible that he may have shifted to other places from the place of  birth due to various reasons. The Govt. guidelines though are not exhaustive  but could be useful for deciding the home town. It is clearly stipulated that the decision of the Controlling Officer whether or not to accept such place as the hometown of the Govt. Servant shall be final.
LTC Claim for reimbursement will be admitted (1) within one month of the completion of return journey - IF LTC ADVANCE HAS BEEN TAKEN and (2) within three months of the completion of return journey - IF LTC ADVANCE HAS NOT BEEN TAKEN. In case of non-submission of LTC claims within one month/three months as stated herein , it MAY be even admitted for reimbursement by Competent Authority (Administrative Ministry/Department concerned) without reference to DOPT (1) within a period not exceeding THREE months of the completion of journey - IF LTC ADVANCE HAS BEEN TAKEN provided LTC ADVANCE is returned in full within 45 days of the return journey date , or (2) within a period not exceeding SIX months of the completion of journey - IF LTC ADVANCE HAS NOT BEEN TAKEN.(Rule 14 read with OM 31011/5-2007-Estt.(A) dated 27-09-2007) Team LTCIndia.
Yes.  A Govt.Servant may visit NER or J & K on more than one Occasion on conversion of Home Town LTC under the relaxation allowed for LTC visit to NER / J & K  provided the first such visit was in LTC Four Years Block Period 2006-2009 and the second visit is in NEW / NEXT Four Years Block 2010-2013 subject to availability of HOME Town LTC in that particular block so long as relaxation to visit NER(at present upto May 1st 2014) / J & K (at present upto June 17th 2014) are in force. Vide DOPT OM 31011/02.06.2008 All officers/employees of Government of India will be allowed to avail LTC to visit NER against conversion of one block of their Home Town LTC. This relaxation is upto 01.05.2014(DOPT OM 31011/4/2007 dt.30/04/2012) Vide DOPT OM 31011/18.006.2009 All officers/employees of Government of India will be allowed to avail LTC to visit J & k against conversion of one block of their Home Town LTC. This relaxation is upto 17.06.14.(DOPT OM 31011/2/2003 dt. 15/06/2012)
Can a Govt.Employee avail of air travel to NER / J&K in case of All India LTC if his Home Town and the Head Quarters are at the same place ?Vide DOPT OM 31011/02.05.2008 ( LTC NER) (i) Group A and Group B Central Government employees will be entitled to travel by Air from their place of posting or nearest airport to a city in the NER or nearest airport., and (ii) Other categories of employees will be entitled to travel by air to a city in NER from Guwahati or Kolkata. So there is obviously NO restriction to start LTC AIR travel to NER from Govt.Employee's Head Quarter/Home Town as a special relaxation in force (upto May 1st 2014 at present.)Vide DOPT OM 31011/18.06.2010 (LTC Jammu & Kashmir)
Yes.    Every LTC Block period of Four years has two blocks of two years each. Home Town LTC of one block of two years may be converted to avail LTC to NER / J&K (subject to validity period of the schemes- (NER- May 1st 2014 : J & K - June 17th 2014)- if being availed in Grace period of one year for the first two year block Year 2010-11).Second block of two years may be taken as All India LTC to visit NER / J & K (upto 31st March 2013).This way Govt. Employee may avail the benefit of visiting NER/ Jammu & Kashmir TWICE in a particular block of four years. Team LTCIndia
Yes.   Fresh Recruit -Govt. Employee  has THREE Home Town LTC benefit in first four years of service. He may convert ANY ONE of his Home Town LTC to take benefit of availing LTC to NER / J & K. Team LTCIndia
Yes.   If Govt.Employee has taken his Home Town LTC in first block of Year 2010 & Year 2011 , he may still avail LTC to NER / J & K by converting his Home Town LTC of Block Year 2012-13 ( subject to period restrictions-NER upto May 1st 2014 & J & K upto June 17th 2014) or he may take All India LTC to visit NER / J & K in current block i.e. Year 2012 -Year 2013. Team LTCIndia
Yes .     Relaxations to convert one Home Town LTC to visit NER / J & K , vide DOPT OMs 31011 dated 02.05.2008 & 18.06.2010 respectively are applicable  for ANY Govt.Servant and this includes Fresh Recruits also. Team LTCIndia
No.   Fresh Recruit Govt. Employee may avail All India LTC  ONLY in the Fourth occasion of the block. All India LTC in this case can not be taken randomly. For Details refer " New Recruits" section under "Rules". Team LTCIndia
No.   Since Fresh Recruits Govt. Employee is eligible for EVERY year LTC in first EIGHT years of service , Carry Over of LTC is NOT allowed to a fresh recruit. For details refer " New Recruit " section under " Rules ". Team LTCIndia
For initial EIGHT years of service , a fresh recruit Govt.Employee is entitled for every year LTC as per DOPT OM 31011/4/2008/dated 23.09.2008. Details at " New Recruits" under "Rules" Team LTCIndia
The first two blocks of four years shall apply with reference to the initial date of joining the Government service even though the Govt. servant may change the job within the Government subsequently. However, as per Rule 7 of CCS (LTC) Rules, 1988, the LTC entitlement of a fresh recruit will be calculated calendar year wise with effect from the date of completion of one year of regular service.
No. The first two blocks of four years of fresh recruits will be personal to them. On completion of eight years of LTC, they will be treated at par with other regular LTC beneficiaries as per the prescribed blocks like 2014-17, 2018-21 etc.
No. Carryover of LTC to the next year is not allowed in case of a fresh recruit as he is already entitled to every year LTC. Hence, if a fresh recruit does not avail of the LTC facility in any year, his LTC will deem to have lapsed with the end of that year.
(a) After the completion of eight years of service, when the next LTC cycle of fresh recruit coincides with the beginning of the second two year block (eg. 2016-17) of the running four year block (2014-17), he will be eligible only for 'Home Town' LTC if he/she has availed 'Any Place in India' LTC in the eighth year. Cases, where the new LTC cycle of fresh recruit coincides with the second year of the running two years block (ex. 2017 of 2016-2017), he will not be eligible for LTC in that year. Refer illustrations 1 & 3 for further explanation. (b) At the end of the eighth year of LTC, when the new LTC cycle of a fresh recruit coincides with the beginning of a regular four year block, his entitlement in the regular block will be exercised as per the usual LTC Rules.
A fresh recruit who joins the Government service on 31 51 December of any year, will be eligible for LTC w.e.f. 31st December of next year. Since, 31 51 December is the last date of a calendar year, his first occasion of LTC ends with that year. Hence, he may avail his first Home Town LTC on the last day of that year. From next year onwards he would be eligible for the remaining seven LTCs.
A fresh recruit who has joined Government service before 01.09.2008 (i.e before the introduction of this scheme) and has not completed his first eight years of service as on 01.09.2008 will be eligible for this concession for the remaining time-period till the completion of first eight years of his/ her service.
No. A fresh recruit whose Home Town and Headquarters are same, cannot avail LTC to Home Town. He may avail LTC to any place in India on the fourth and eighth occasion only. As per Rule 8 of CCS (LTC) Rules, 1988, LTC to Home Town shall be admissible irrespective of the distance between the Headquarters of the Govt. servant and his Home Town which implies that Headquarters and Home Town should be at different places.
No.         Under CCS (LTC ) Rules Tatkal charge on Train Tickets or for any other admissible ticket is NOT admissible. Tatkal charges on Railway Tickets are though allowed under TA Rules.
Yes.             As per DOPT&T O.M. No. 31011/2/2007-Estt.(A) dt. 21st May, 2007 re-imbursement at the rates applicable for Rajdhani/Shatabdi Express trains is permissible provided the Government servant is entitled to travel by such trains in such class and the places visited or the portion travelled by air is directly connected by Rajdhani/Shatabdi. 
Reimbursement of fare by Rajdhani/Shatabdi trains as per DOPT O.M. No. 31011/8/1998-Estt(A) dated 31.3.1999 will continue to apply while regulating the admissible fare in the case of such air journeys on LTC. 
If full air fare has been charged by the airlines and paid by the Government servant the reimbursement would be restricted to the full train fare in entitled class including Rajdhani/Shatabdi.
All India LTC i.e. leave travel concession to any place in India shall be admissible irrespective of the distance of the place of visit from the headquarters of the Government servant, once in a block of four calendar years. The present block is 2010=2013.